General

• Web Based System, Accessible from anywhere by authorized users
• System customization tailored to your specific requirements
• Multi-user environment: multiple users can use the system at any one time
• Easy to use schedule based asset reservation
• Track which user has an asset, where, when, for how long and why
• Schedule bookings for both Rooms and Stock
• Search for anything by multiple fields including name, description and barcode
• View only features accessible by user level
• View assets only by course and year
• Shopping basket facility included for ease of reservation tracking
• Email or RSS notification of reservations and bookings made for both users and administration
• Financial management system handling asset hire charges and accounts.

User Management

• Multiple user levels, granting additional functionality as the level is increased
• Up to unlimited users can login and use or be registered on the system
• Permanent and Temporary Ban system to prevent users from reserving assets
• Store photo ID of each user

Asset Management

• Individually track each asset by name / make / model / serial numbers and multiple barcodes
• Create and maintain kits that contain multiple assets
• Group similar items into families which appear in the booking schedule as one entry with auto asset rotation
• Asset ageing and write-off facilities to remove old / dead assets from circulation
• Store photos of each asset
• Categorise assets for easy retrieval
• Set when assets are and are not available for booking
• Auto asset turn around time before restocking

Reservations

• Reserve assets for specific date / time for a specific period
• Reserve assets on behalf of another user
• Tie reservation requests to specific projects
• Management control over entire reservation process
• Simple user traffic-light system shows current, nearly due and overdue assets

Projects

• Add assets to multiple projects, tied to specific years of specific courses
• Limit number of hours an asset can be booked for

Reporting

• Complete, detailed audit trail showing which user did what action, when, where and why
• Reports embedded within the application, no need for external reporting tools
• Several possible reports... and more...

1. Asset availability: Where assets have been available/unavailable to fulfil a request
2. Picking list: Assets to be collected during the course of the day
3. Overdue assets: Assets that are currently overdue to be returned to stores
4. Dead assets: Assets that have been written off due to damage or ageing
5. Asset trail: Detailed history for a specific asset

General

• Web Based System, Accessible from anywhere by authorized users
• System customization tailored to your specific requirements
• Multi-user environment: multiple users can use the system at any one time
• Easy to use schedule based asset reservation
• Track which user has an asset, where, when, time period and why
• Schedule bookings for both Rooms and Stock
• Search for anything by multiple fields including name, description and barcode
• View assets only by department
• View only features accessible by user level
• Shopping basket facility included for ease of reservation tracking
• Email, RSS and SMS notification of reservations and bookings made for both users and administration

User Management

• Multiple user levels, granting additional functionality as the level is increased
• Up to unlimited users can login and use or be registered on the system
• Permanent and Temporary Ban system to prevent users from reserving assets
• Store photo ID of each user

Asset Management

• Individually track each asset by name / make / model / serial numbers and multiple barcodes
• Create and maintain kits that contain multiple assets
• Group similar items into families which appear in the booking schedule as one entry with auto asset rotation
• Asset ageing and write-off facilities to remove old / dead assets from circulation
• Store photos of each asset
• Categorise assets for easy retrieval
• Set when assets are and are not available for booking
• Auto asset turn around time before restocking

Reservations

• Reserve assets for specific date / time for a specific period
• Reserve assets on behalf of another user
• Tie reservation requests to specific projects
• Management control over entire reservation process
• Simple user traffic-light system shows current, nearly due and overdue assets

Hand-held Processing

• Bypass web interface using streamlined handheld barcode gun processing
• Instant book and collect with 2 barcode swipes only
• Instant return with 1 barcode swipe
• Maintain asset location information by swiping each asset and which department it is in
• Instant restock with 1 barcode swipe

Reporting

• Complete, detailed audit trail showing which user did what action, when, where and why
• Reports embedded within the application, no need for external reporting tools
• Several simple reports included...

1. Asset availability: Where assets have been available/unavailable to fulfil a request
2. Picking list: Assets to be collected during the course of the day
3. Overdue assets: Assets that are currently overdue to be returned to storess
4. Dead assets: Assets that have been written off due to damage or ageing
5. Asset trail: Detailed history for a specific asset

Screen Shots